Free Invoice Generator

Shopify's online invoice generator makes your life easy when it comes to billing and collecting money. You're provided with an easy-to-use professional template that includes all the information you need to ask for the money that's owed. After you fill in the required information, the generator will create a professional invoice you can save, print, or email directly to your clients.

How To Create an Invoice

• 1. Fill in the required information: Begin by entering the invoice details, including your business name, contact information, and your client's contact information.
• 2. Customize the invoice: To inject a professional touch, add your logo. Reinforce your brand identity, add your logo to the invoice generator so it shows up on your business invoices.
• 3. Add billed items: Include all the items you need to bill your client for. Use the Add a Line Item button to specify all pertinent details. You can also add information about the service or products you provided, their quantity, your hourly pay rate, and/or any applicable discounts.
• 4. Add notes or a memo: If you need to provide additional context or include a message for your client, you can add notes in the memo section.
• 5. Check the total amount and edit tax: Review the total amount calculated by the tool. You can edit the tax line to reflect the tax rate for your region, or edit it to account for other tax exemptions.
• 6. Generate invoice: Once you've filled out the necessary information in the tool and reviewed the invoice, click the Submit button. Your completed invoice will be sent directly to your email address.
• 7. Download your invoice: Open your email, find the invoice, and download it as a PDF file. You can now send it to your client.

What To Include in an Invoice

When creating an invoice include:

• 1. Your name, address, and contact information: Provide your business details so your client knows who the invoice is from.
• 2. Client's name, address, and contact details: Include your client's information to ensure the invoice is addressed correctly.
• 3. Description of services rendered: Briefly explain the products or services you provided to your client.
• 4. Date of service: Specify the date or period when the services were rendered.
• 5. Total amount: Clearly state the total amount due, including any additional fees or taxes.
• 6. Payment terms: Outline the payment terms, the due date, and accepted payment methods.

By including this information, you facilitate prompt payment by outlining the reason for and terms of the invoice.

How To Send Invoices

Deliver your invoice using a method that works best for you and your client. Here are two options:

• 1. Mail: If you prefer an analogue approach, you can print the invoice and send the paper invoice by mail. This method involves having the postal system deliver it to your client's physical location. It can be useful when dealing with clients who prefer paper documents or in situations where an electronic delivery may not be feasible.
• 2. Email: Sending the invoice via email is quick and convenient. Since the invoice is generated as a PDF, attach that to an email to send it to your client. This method is instant, reduces costs associated with printing and postage, you can guarantee they’ll receive it, and it provides your client with a copy they can save or print.

When sending your invoice, include a brief message. Here's an example:

Hi [Client's Name],

I hope you're doing well. Your invoice for the services provided on [date] is now available. Please find detailed information about the [products/services] we’ve provided and the total amount due.

If you have any questions about this invoice, please let me know.

When To Send Invoices

Send invoices promptly after completing the work or delivering the products.

When it comes to setting payment terms, it's important to be clear. Specify the due date for payment and any potential late payment fees or early payment discounts. You should also align with your industry best practices and standards for invoicing.

Tips for Getting Paid on Time

• Monitor payment status: Keep track of your invoices and monitor payment statuses. This allows you to follow up on any overdue payments promptly and address any issues that may arise.
• Follow up with reminders: Send friendly payment reminders a few days before the due date and shortly after, if payment is not received.
• Offer convenient payment options: Provide various payment methods such as bank transfers, credit cards, or online payment platforms. Offering flexibility makes it easier for clients to pay you promptly.
• Encourage timely payments: Offer incentives for prompt payment, such as discounts for early payment or flexible installment plans. Clearly communicate terms and conditions, including the option of late payment fees, to foster understanding and prioritize timely payments.

FAQs

How much does it cost to use your invoice generator?

The invoice generator is free to use for both personal and commercial use. Use it as often as you'd like, share it with your colleagues, or post a link to it from your blog.

Do I have to be a Shopify customer to use the invoice generator?

No. The invoice generator can be used by everyone and anyone. We created it to give businesses a simple tool to generate invoice from, without having to sign up for anything.

Are these invoices okay for tax purposes?

Although these invoices do have the information required for general tax purposes, we recommend that you contact your tax professional before using them as official documentation.

Do you have any good information on accounting practices?

We have a lot of valuable information about accounting best practices, and one of our top resources is this step-by-step guide for small business accouting.

What is a company invoice?

A company invoice is a document issued by a vendor to a customer. It details the goods or services provided and specifies the amount due for payment. The company invoice typically includes the company name, address, contact information, and any relevant payment terms.

How do I make a company invoice?

To make a company invoice you can

• - Visit Shopify's Invoice Generator tool
• - Add your business details and logo
• - Add your customer's details
• - Add line items, including a description of the product, quantities and pricing
• - Include any payment terms
• - Click submit and receive your generated invoice into your inbox
• - Send your customized company invoice to your customer with a personalized message

Does an invoice need a logo?

No, an invoice does not need a logo. While a logo may add a professional touch, it is not necessary for an invoice to be valid.

How do I add my logo to my invoice?

You can add your logo to your invoices by uploading it within the Shopify invoice generator. It only takes 30 seconds to do.

Do you have any other tools I can use for free?

We do! Head over to our tools page to find more free tools, including: a QR code maker, privacy policy generator, and barcode generator.